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What’s your company’s most valuable asset? It may be your great product, supportive shareholders, or dedicated team that comes to mind.
But you will certainly agree that without satisfied customers, you’re out of business. And that can be achieved by delivering extraordinary customer service.
What is customer service and why does it hold so much importance?
Great customer service has a direct impact on any business plus it is a key way to improve customer experience (CX).
Want proof?
Satisfied customers are the lifeblood of any business. It takes a lot of money to acquire a new customer, so business owners need to do what is necessary to ensure these customers come back.
Many retailers try to encourage repeat business through sales and promotions, but one shouldn’t underestimate the importance of good customer service.
Let us understand what is outstanding customer service and what makes it truly exceptional & effective customer service communication.
Excellent customer service is defined as going the extra mile in making a customer highly satisfied with both the products or services of your company.
Great customer service involves providing quality service promptly by using advanced customer engagement tools. It is the act of taking care of the customer’s needs by providing high-quality customer service before, during, and after the customer’s requirements are met.
Customer service representatives are the main line of contact between an organization and its customers, making CX a critical facet and the main priority. Besides, customer service etiquette is important if you want to retain customers and grow your business. Nowadays, emotional intelligence in customer service helps to ensure exceptional customer experience.
Moreover, customer service may vary from industry to industry like customer service in banking, customer service in education, hotel industry customer service, customer service in logistics, airline customer service, etc. Every industry has distinctive target customers and the service type is also different.
Note: You can look through this peer-reviewed scientific journal article on CX, which provides empirical evidence that customer service is one of the most critical aspects of CX due to its impact on customer satisfaction and loyalty.
It suggests that customer service representatives in omnichannel retailing should be courteous, helpful, and prompt across all channels. Also, they should be highly knowledgeable to answer customers’ questions.
Successful small business owners understand the need for good customer service instinctively. Enterprises conduct in-depth studies and have concluded some key components.
The key components of good customer service are as follows:
In today’s hyper-competitive market, where information is more freely available, businesses need to meet the ever-changing customer expectations. It needs a concrete customer service plan that goes far beyond internal analysis. You can also use the messaging app for better customer service.
Below is the blueprint that, if implemented, could benefit your business by ensuring customer service excellence. Besides, following effective customer service tips can accelerate the customer experience.
Excellent customer service creates loyal customers for life who are willing to refer your business to friends, family, and colleagues.
Providing such kind of excellent customer service starts with a mindset to delight your customers, but you also have to think beyond selling your products or services. The customer service problems need to be solved with a great customer service management process. It also requires superb customer service communication skills and problem-solving skills.
Learn more about your customers to create a pattern of excellent service in your small business.
Every business needs new clients, and it is equally critical to improve customer retention as acquisition costs are five times more than retaining an existing customer.
Delivering prompt and effective service boosts customer satisfaction and enhances the experience.
When customer retention increases there is an increase in profit. This is because repeat customers are more likely to spend more with your brand, which impacts operating costs.
Keyways that help to deliver great customer service that improves retention:
One of the key reasons for the importance of customer service in a business is that it correlates to revenue: 84% of organizations working to improve customer service report an increase in revenue.
Excellent customer service goes a long way and promotes more sales opportunities because you’re building a company with a reputation for always wanting to impress its customers.
Putting is simple – prioritizing good customer service in an organization increases revenue.
Studies show that 86% of people will pay more for great customer service.
Great customer service allows you to:
Successful companies make it a strategic priority as they know the importance of customer service and to retain customers as retention has a significant impact on their bottom line.
Excellent customer service should be a core component in the strategy of every company seeking to retain customers long-term.
Investing in the same can reduce customer churn rate, which decreases the amount to be spent on acquiring new customers.
When customers are treated well, they’re more likely to remain loyal to that organization. With a well-trained and knowledgeable support team, your consumers will reward you by referring them to their peers. Moreover, great customer service helps to grow sales.
Conversely, poor customer service is utterly catastrophic. Almost 9 in 10 customers have left a business due to poor customer experience. In contrast, 86% of customers are willing to pay more just for a better customer experience—product aside.
Brands that exhibit the best brand awareness gain popularity and fortune. Positive customer experiences play a huge role in brand awareness, as they often lead to word-of-mouth advertising.
Usually, customers choose to become the customers of a company because of their reputation for great customer service.
Note: Brands should focus on providing a positive experience for existing customers and witness them rave about your brand.
With a well-defined customer experience strategy, you build your brand awareness and also measure everything from online reviews to social media sentiment to recommendation potential.
When you build a brand awareness strategy around customer loyalty, you’ll see authentic and sustainable growth.
Customer lifetime value (CLTV) is the amount of revenue that you can expect from a customer over the period that your service will be provided to them.
An increasing CLV means that your customers are spending more money each time they order.
Providing extraordinary customer service is a great way to increase CLTV. If customers have a positive shopping experience, they will be more likely to buy from you again. It’s also easier to market new products to existing customers.
The best customer service techniques to increase CLTV are:
Positive word-of-mouth referrals come directly from previous and existing customers who have had a great experience with your company.
One of the key importance of customer service is you can get more brand advocates with less investment. It improves brand credibility and face value as well.
Word-of-mouth advertising is often considered to be the company’s best and least expensive form of advertising.
When customers receive a satisfactory and delightful experience, they can’t stop sharing their success stories with their friends, relatives, and colleagues and even post to their social network about your friendly and helpful customer service.
Such acts turn out to encourage their contacts to follow the same brand and make purchases.
When everyone at a company has the same end goal, the entire workflow becomes streamlined.
Keep your focal point on your customer, then move through each department to align them behind customer service.
For example, when everyone is on the same page, the flow for resolving an issue report should precisely look something like the below:
To make sure this collaboration spans the long term, set a larger goal to improve a customer experience-based metric, like NPS. Then, put the core responsibility of customer service on every department to move the needle.
You’ll have happier customers, and more streamlined processes, and easily hit your KPIs.
Many customer-centric companies strive to differentiate themselves from the competition by offering outstanding customer service. You know, customer service differs from customer support and it has different degrees.
It is an excellent tactic since greater retention leads to significantly higher profits. In fact, an increase in retention rates of just 5% can boost profits from 25% to 95%.
Here is a brief overview of different degrees.
The key to good customer service is building good relationships with your customers. A happy customer will return often and is likely to spend more.
To ensure you provide the best customer service:
Diving right in with specific customer service techniques, or you could start with the core principles governing the quality of great customer service in the first place. They are speed, accuracy, clarity, transparency, and accessibility.
To provide great customer service, keep a tab on the following things:
The quality of customer service is the key differentiator between good, bad, and indifferent companies. Good quality service keeps customers coming back whereas bad service drives them away. On the other hand, you need to avoid the customer service myths to establish a quality customer service environment.
Focus on a few things to maintain good quality customer service:
Exceptional customer service refers to the unconditional commitment to delivering the highest quality product or service to every customer. Such a service gives customers a complete, cohesive customer experience that aligns with the organization’s goal.
Best practices for providing exceptional customer service:
Competition pushes companies to exceed customer expectations to woo consumers away from other brands, while market dominators can generally set lower service standards. Some renowned companies provide the best customer service.
Which companies excel at building long-term customer relationships? Here are some examples of brands delivering high-quality customer service, with takeaways.
While selling online, problems with shipping and delivery issues come with the territory. Between missed deliveries, damaged shipments, and delays, there are a host of problems that could arise. And while these issues technically aren’t your fault, you are still responsible for the customer experience.
Yumble, a food delivery company that experienced delays in delivering the meals instead of waiting until the shoppers got in touch, proactively emailed customers about the problem and even issued a $10 credit to make up for the inconvenience.
Action Step
If you are selling online, stay ahead of the situation by proactively reaching out to customers instead of waiting for them to contact you.
Spotify identified that great customer service is also about finding what your customers love, and then delivering it in ways that make their products a staple of their everyday lives.
Its business model is to learn a user’s preferences and provide the additional service of curating and customizing playlists and radio stations.
Spotify went so far as to make interacting with customer service fun: Customers who tweet questions to the company are rewarded with individual playlists tailored to answer their questions.
Action Step
When it comes to quality customer service, the delivery of services can be a game-changer. Tesla recognized this fact and implied to deliver excellent customer service.
Tesla engages with customers where they are and fixes issues. It is convenient for the customer because they don’t have to sit around a repair shop and it can be scheduled on their own time.
Action Step
Undoubtedly, good quality customer service plays a major role in your business. It is the top indicator for measuring customer loyalty. Identify your unhappy customers, reduce churn, and increase revenue. It is also a key point of differentiation that helps to attract fresh customers in a competitive business environment.
Top-quality customer service goes a long way to creating a great customer service experience and increasing lifetime value. You can also go through the best books on customer services to enrich your theoretical knowledge. Customers today are not merely interested in the product or service they are buying, but also the add-on elements they get. Here is an easy way for you to strengthen your customer relationships. Sign up with REVE Chat and give your consumers various channels and deliver exceptional customer service.
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