The Ultimate Guide to Live Chat Support

Live chat support

Customer experience has become more important than ever as consumers choose businesses that provide an exceptional experience. Hence, it is incredibly valuable for businesses to retain in the long run. Live chat is an integral part of good customer experience (CX) as it allows you to seamlessly connect with your customers in real-time, directly on your website or mobile. 

Compared to other communication channels, live chat support generates higher satisfaction levels, and 79% of customers prefer online chat support because of the immediacy it provides. 

Hence, businesses using live chat for customer service are able to understand and meet their customer expectations. Real time interaction with the customers not only builds customer’s confidence but also increases customer lifetime value (LTV). 

What is live chat support? 

Live chat support allows businesses to have messaging conversations with their visitors and customers in real time on the website or in-app. By choosing the best live chat tool, you can address the support queries instantly through a chat widget by understanding their pain points in a better way.

 

chat widget - live chat support

 

Having live chat on the website helps businesses to communicate with customers easily and provide them the service that they are looking for. Unlike other customer service channels like email or phone support, a live chat support tool is a proactive way of supporting customers avoiding back & forth conversations. 

Key benefits of live chat support 

Live chat is a must-have tool for your business as it allows you to enhance customer service communication quality. Online chat support enables businesses to fulfill the customer support objective of the businesses by meeting their expectation of faster response and live assistance. 

 

Live chat is the most preferred channel for customer support

 

Here are the key benefits of the website chat support tool:

Improve resolution time

Resolution time is one of the key aspects of excellent customer service. Live chat assures faster response to customer queries by using canned replies and routing calls to the right team. This reduces queue time and improves the resolution time.

Reduce support tickets

With a live chat support tool, the support queries are addressed in real time. The chats are distributed among the right departments to manage effectively thus, reducing the number of support requests significantly.

Higher team productivity

An increased number of support tickets impact team productivity. Online chat support empowers the support team to handle multiple conversations at the same time and meet the key productivity KPIs such as the number of chats, first response time, chat duration. 

Improve customer retention

Offering web chat support can be one of the best customer retention strategies and significantly reduce the impact of the factors that adversely affect the customer experience. You can provide instant solutions and engage customers proactively before their doubt becomes an issue.

8 Proven reasons to implement live chat support

As far as support is concerned, live chat is indeed the most preferred channel both by businesses as well as customers. But online chat is not limited to SaaS support but broadly used to deliver a better experience, boost satisfaction, and increase customer retention. 

Let us comprehensively discuss the practical applications of live chat support.

1. Live chat support improves customer satisfaction

59% of customers are more likely to buy when brands answer their queries in under a minute. Customers choose businesses that assure less queue time and offer prompt support to doubts.

A satisfactory interaction with your brand undoubtedly creates a great impression and excellent experience that encourages customers to retain your business. Live chat support offers immediate support, right at the moment when the customer is looking for it.

Live chat support for customer satisfaction

Here is how a live chat support tool boosts customer satisfaction. 

  • Improve resolution time by using canned responses to deliver faster responses
  • Deliver first contact resolution by routing chats to the right team to ensure effective solutions. 
  • Collect customer feedback with a live chat survey to evaluate their satisfaction level.

2. Online chat support delivers a better customer experience

Long response time is the number one customer frustration that customers have when they interact with any company.

 

Top customer frustrations - live chat support

 

Live chat is one of the best tools that can humanize your customer support. It helps your businesses to combat this frustration by providing immediate answers to their support queries. It is a complete customer service toolkit that includes live engagement tools like co-browsing and video chat that delivers an interactive support experience.

How website chat support enhances customer experience?

  • It offers the lowest queue time compared to other reactive customer service channels such as email support. 
  • Live chat empowers your team to have proactive conversations with customers and help them in their journey.
  • With the chat tool, you can personalize conversations, greetings, and visitors’ information that builds trust in customers.

3.  Live chat delivers contextual customer support

Live chat is the best solution that assures instant communication without letting the customers wait for a longer time. 

Precisely, this is one of the crucial reasons why 92% of clients feel satisfied while using live chat for customer engagement. 

 

live assistance with co-browsing and video chat - live chat support

 

The online chat support conversations can also be made interactive by using visual engagement tools such as video chat and co-browsing to deliver a better conversational experience.

Here are the key benefits of conversational customer support: 

  • Combine live chat with co-browsing to collaborate with the customers in real time and guide them to resolve complex issues. 
  • Automate your customer support with a chatbot to engage customers 24×7 and deliver real time responses to common queries.
  • You can develop trust and loyalty with personalized conversations with customers by using video chat support.

4. Website chat support reduces the number of touchpoints

It is really frustrating for customers when they have to reach out to the call center to resolve the same issue multiple times. Each time they contact, they have to describe everything from the beginning, which is time-consuming as well.  

72% of customers expect an agent to know their details including support history and product information without asking. 

Using live chat for customer service, allows businesses to learn details about the conversations and assist customers without asking repetitive questions. Here are the ways online chat support can help businesses in reducing touchpoints.

  • You can use customer engagement tools to diagnose the exact issue and deliver the appropriate solution in the first contact itself.
  • Live chat allows agents to leave visitor notes related to specific customer support conversations to collect details and assist accordingly.

5. Live chat support is highly accessible 24×7 

Imagine, you land a website and become curious to learn more about any particular feature or service. But you struggle to find a support option. What would you do? You might leave the site no matter how good it might be.

Now, think if you would have found the live chat support option, everything was sorted.  

The live chat button should be placed at the right place of the website or mobile app so that customers do not have to hunt for it. Quick accessibility of the chat button reduces both effort and annoyance while increasing customer loyalty.

6. Live chat customer service is proactive & real time

Unlike reactive customer support channels like email that requires back and forth conversations, live chat support is highly proactive and real time.

Suppose visitors spend a certain amount of time or get stuck on a specific page like pricing/features, you can trigger a personalized message so that the customers are comfortable to ask the query without any hesitation. 

Offering assistance proactively before the visitors ask for it, helps you to identify the issue and connect to the right team or agent in real time so that they can complete their journey happily.

7. Online chat support gives your brand a competitive edge

Credibility is important in building a successful online business. Whether you are a startup, small business, or an enterprise, how customers perceive your company plays a critical role in your success. 

live chat support gives businesses a competitive edge

How can a live chat support tool help to build strong brand credibility?

  • Online chat helps your business to focus on the needs of your customers and the experience they are having with your business at almost every major touchpoint in the buying funnel on your website. 
  • Live chat is the best support channel for enchanting a customer by delivering as much value to their experience with your business and its offerings. 

Customers who use your live chat platform are three times more likely to buy since the method provides direct and personal interaction with customers. 

The effectiveness of live chat as a platform is incentive enough to begin winning over the customers of your competitors by consistently improving upon their experience with your business.

8. Website chat support builds strong customer relationships

89% of consumers have stopped doing business with a brand after a poor customer support experience. It shows for the sustainability of your business, building long-term relationships with customers is absolutely critical. Happy and satisfied customers are less likely to switch to other brands.

Live chat is an excellent way to build long-term customer relationships. When you are able to convince customers that you are actively listening to them, the bond strengthens and loyalty develops. 

Here is a case study that explains the importance of online chat: Better Business Bureau (BBB) Boston used live chat for customer service 

Better Business Bureau deals with a lot of inquiries to create a better marketplace. BBB needed a real time solution for handling queries and customer complaints. They used the website chat support to improve their customer service communication.

The implementation results: On average 1200 chats are handled via live chat. 

Best practices for managing online chat support 

Managing customer expectations becomes easy by following certain live chat best practices. Implementing the best practices helps in raising the communication standards across all touchpoints. It eventually impacts customer satisfaction and brand credibility.

Here are the best practices to be followed to deliver better contextual support:

  • Prepare canned responses to improve the resolution by delivering faster and accurate answers.
  • Collecting feedback after each conversation helps to understand the satisfaction level of customers interacting with the agent and business as a whole.
  • Setup routing rules to make sure all conversations are routed to the right team to improve response time.
  • Effective communication skills is a live chat etiquette that allows customers to explain their problems and having a positive tone make customers feel valued.
  • As live chat support requires instant answering, adequate product knowledge, and training of the agent is very important.

Scale your customer service with live chat support 

63% of consumers reported that they are more likely to return to a website that offers live chat, which is why businesses of all sizes are investing in website chat support tools. Beyond enhancing customer experience (CX), live chat support has the ability to increase team productivity by meeting the core KPIs.

Live chat for customer service can delight customers by providing timely responses which will motivate them to retain with your business. Online chat support is not only best for delivering superior customer support but in a broader sense to meet your customer experience goal.

Snigdha Patel
Author’s Bio

An avid reader, eclectic writer, blogger, and content writer by profession at REVE Chat, Snigdha Patel endeavors assiduously to understand complex support channels and provide information regarding them through comprehensive blog posts.

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