What is Customer Retention Management: A Detailed Guide


Customer retention was easy back then. Expectations were low, so businesses did not face many issues in fostering loyalty with customers. Satisfied customers often stuck with the business and this ensured a reliable revenue stream over time. 

The scenario has changed now. 

Today, customers are quite evolved. They have abundant choices and information at their fingertips. If they are not happy, or if their experience with a business is not good, they will immediately leave and switch over to competitors.

To avoid reaching that point, a business needs to focus on customer retention management which is a strategic approach to retaining and nurturing existing customers. The purpose is to build lasting relationships with customers, encourage them to make repeat purchases and win brand advocates. 

A business that implements a customer retention management system has to spend less on retaining existing customers as they don’t have to put resources into acquisition. This is why more companies now focus on keeping their customers happy so that retention is never an issue. 

In this blog, we will discuss why customer retention is important, and understand customer retention management, its system, platform, and other key aspects. 

But first, let’s get started with understanding what exactly customer retention management is…

What is Customer Retention Management? 

Customer retention management is a strategic approach (and actions) a business takes to encourage customers to stay loyal to them over a long period of time. It also encompasses a set of practices aimed at fostering long-term relationships with customers. 

In addition, customer retention management is also the process of managing customer satisfaction and customer experience efforts so that the acquired customers stay with the business for a long time. It’s an ongoing process that is driven by a customer retention strategy. 


The primary goal of customer retention management is to –  

  • Keep customers engaged
  • Keep customers satisfied 
  • Keep customers loyal
  • Keep customers for a long-term  

Management of customer retention is important as it encourages customers to continue doing business with your company and become advocates for your products and services. All this could be central to a business’s growth and profitability. 

Why is Customer Retention Important?  

Customer retention has a big impact on the growth and profitability of a business. The more customers a business retains, the more profitable it will stay. In fact, Harvard Business Review estimates that acquiring a new customer is 5 to 25 times more expensive than retaining an existing one. 

If that statistic was an eye opener, figure this out from Bain & Company – just a five percent boost to customer retention rate can increase profits by 25-95%

But how does customer retention impact profit, you must be wondering? 

Well, it’s due to the increased customer lifetime value (CLV) as the longer a customer stays with your business, the more he/she will spend, therefore increasing the profit. 


What’s more, compared to new customers, existing ones spend 31% more which shows the value of investing in efforts to retain customers. Such customers are also more likely to try new products without showing the reservations that new customers often have. 

Further, retained customers become loyal and they are more likely to recommend your product, service, or brand to others.  

That apart, customer retention is important for other reasons as well, including – 

  • It reduces churn rates and ensures a more stable customer base
  • Retained customers are less likely to be influenced by competitors  
  • Data and insights from retained customers can contribute to product development  
  • A good retention rate ensures sustainability for the business 

Key Elements Of Customer Retention Management System 

For a business, keeping existing customers engaged and happy should always be a foremost priority if it wants to increase its retention rate. However, it takes efforts at all organizational levels to keep customers satisfied and loyal. In fact, there are various elements that come together to make a successful customer retention management system for a business. These elements include – 

  • Customer data –  The data and insights you have about your customers are often the pillars of a successful retention management strategy. This data is key to devising effective retention strategies.  
  • Customer experience – Customers value experience a lot and they show loyalty toward a brand that offers them personalized experiences through stages of their journey. 
  • Effective communication – Engaged customers are more likely to be retained. Regular and meaningful communication is a vital element of customer retention.  


  • Quality customer service – A business that offers exceptional customer service and is ready to support customers with timely help is likely to have more loyal customers than others.  
  • Loyalty programs – Giving customers a timely incentive to stay engaged and do repeat business with your company is key to retention strategy. These programs can come in different forms such as discounts, coupons, exclusive benefits, etc. 
  • Track and measure customer engagement – Not all customers are beneficial for the business as some are definitely more valuable than others. The key is to monitor “at-risk” customers and identify ‘highly convertible” customers for more effective engagement. 
  • Reduce churn risks – A business can leverage data and analytics to identify potential churn risks and then take proactive steps to minimize customer attrition.  
  • Measure KPIs – Measuring key performance indicators (KPIs) is essential to understanding the effectiveness of your customer retention strategies. Some of the KPIs to measure include CLV, churn rate, and retention rate.  

Popular Customer Retention Management Software Platforms 

Retaining customers is key to the growth and success of a business. That’s why more businesses have started using customer retention management software platforms to bolster their retention strategies. These software platforms can help collect, organize, and analyze user data for insights and actions in retaining customers. Some of the popular ones include – 


Salesforce is one of the most popular and versatile software for customer retention management. It comes with a range of tools and features that make it ideal for retaining and managing customer relationships.  

Key features 

  • A comprehensive customer data management to store and organize customer data 
  • Features to segment customers on different criteria and then personalize marketing efforts  
  • Marketing automation features to create and execute targeted marketing campaigns and engage with customers
  • Tools to manage sales pipeline and track leads 
  •  Customer insights through powerful reporting and analytics capabilities  

2. Zendesk 

While Zendesk is primarily not a customer retention management software platform, it has tons of useful features and tools for supporting a business’ customer retention efforts. Using this software platform, a business can provide prompt customer support and track customer issues and inquiries.   

Key features 

  • Omnichannel support across various channels 
  • Survey and feedback features to gather customer insights and opinions
  • Reporting and analytics to track key support metrics 
  • Easy integration with CRM systems, software, and automation tools to get a holistic view of customers  

3. Hotjar 

Hotjar is basically a customer experience and feedback tool that can provide insights into customer behavior and preferences and therefore support a business’ retention efforts. This tool is very powerful when it comes to getting actionable insights into user behavior and challenges. 

Key features 

  • User behavior analytics to help businesses make improvements to customer experience  
  • Tools to collect on-site customer surveys 
  • Conversion funnels to track user journeys on a website 
  • Feature to create targeted surveys  

4. Userpilot 

Userpilot does not help in customer retention management directly but can play a role in boosting retention efforts by improving the onboarding experience. It’s a tool that businesses can use to increase user engagement and ensure an effective onboarding experience for them. 

Key features 

  • Tools to create and customize onboarding experiences 
  • Proactive use engagement by creating in-app messages, tooltips, and checklists 
  • Personalize the user experience through user behavior analysis and segments 

Customer Retention Programs From the Industry 

Customer retention is always a big priority for businesses cutting across industry verticals. After all, retention drives revenue and lends sustainability to the business. That’s why companies focus a lot on improving their retention efforts through various programs. Here is a list of some popular customer retention programs adopted by brands from different genres – 

1. Starbucks’ highly successful customer loyalty program 

When we talk about a popular loyalty program, Starbucks comes to mind instantly. Its rewards program has been a huge success and is also much admired by customers. The program has not only contributed to customer retention but has also ensured significant revenue for the company.   


Starbucks Rewards is a mobile-app-based loyalty program that aims to reward customers for purchases at the company’s stores. A customer can create an account to join the program and then start earning “stars” for every purchase they make. The more stars a customer collets, the higher rewards and benefits he/she can get.  

Convenience is a key reason that makes this program wonderful as customers can order and pay for their food and drinks easily via mobile app. Plus, Starbucks offers personalized promotions by using customer data from the app and this is loved a lot by customers.   

2. Nike’s powerful omnichannel customer service approach  

Nike is a brand that understands how bad customer service can jeopardize all its retention efforts. It also realizes the value of meeting high customer expectations in the digital age and ensuring value as and where needed. That’s why the company has adopted an omnichannel approach to make its customer service more “approachable” to customers. 

For a top global apparel brand like Nike, the focus is always on building a meaningful customer relationship which is not possible unless you are where your customers are in terms of offering service. This approach ensures great experiences to customers and this is where Nike stands apart from others. 

Its omnichannel approach considers “user location” to recommend products and help customers find nearby Nike outlets. While it offers traditional support, it also merges the real with the digital world to help the way customers want.  

For example, Nike has a dedicated support account on Twitter to answer queries of customers and respond to their complaints. This kind of approach has helped not only offer amazing support but also retain most of its customers. 

3. Ikea’s incredibly interactive educational content 

When customers are educated and informed, they make good choices. So, businesses that make an effort to educate their customers are more likely to retain their customers than others. 

Ikea is a good example of how to use the power of content to educate your customers, empower them, and let them understand your products and services better. 

This giant furniture company has a long list of loyal customers who benefit from interactive content and choose the best furniture for their needs and specifications. 

Its educational tool not only helps with the selection of furniture but also focuses on how to assemble them in tune with the specific dimensions and sizes of the room or floor. The interactive design tools on its website help customers visualize the product in any given space or home.  

In addition, it has tons of video tutorials on YouTube and on other platforms to ease the assembly process with its products. These measures help Ikea improve customer experience with their brand and retain them over time. 

4. Lululemon’s community for customers      

Lululemon is a well-known athletic apparel brand that knows the power of the customer community in boosting retention rates. It looks to engage the customers through its   “Sweat Collective” program that not only offers exclusivity to customers but also discounts, and opportunities for connection. 

Its program is for an exclusive community for fitness instructors, athletes, and yoga teachers who receive a host of benefits such as product discounts, early access, and tons of educational content. Apart from that, the company also hosts events and gatherings so that its members can network connect, and feel a sense of community.  

The Sweat Collective Program has helped Lululemon boost retention by making customers feel valued for their commitment to an active lifestyle and choices. Similarly, exclusivity and recognition encourage customers to make repeat purchases and stay loyal for long.  

Enhance Your Customer Retention Management Strategy with REVE’s Tools  

Retaining customers is an ongoing process and it requires continuous effort. Your business can retain customers only when you engage them better and provide great experiences. 

We, at REVE Chat, understand the value of customer engagement and that’s why we offer a whole host of quality tools to help businesses engage customers better. 

Our AI-powered chatbot can automate a variety of tasks across sales, marketing, and support. You can deploy a chatbot on your website and start providing quick answers to customer queries. 

Further, we have video chat software and co-browsing software for visual support. These tools ensure the kind of help customers expect from a business. 

Similarly, we have live chat software that can be paired with the chatbot to offer hybrid support experiences to customers. 

Final Thoughts 

Happy and engaged customers are more likely to be loyal to your business. Such customers happen when a business has a proper retention strategy in place. 

At REVE Chat, we understand the need to engage well with your audience, serve them well, and ensure amazing experiences at each stage of their journey with your brand. 

We have some really amazing customer engagement tools to help your business achieve its retention goals. 

So, you can sign up with us and check our tools and see how they can be a great value addition to your customer retention management efforts. 

Start Using REVE Chat Now!

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Praveen Singh
Author’s Bio

Praveen Singh is a content marketer, blogger, and professional with 15 years of passion for ideas, stats, and insights into customers. An MBA Graduate in marketing and a researcher by disposition, he has a knack for everything related to customer engagement and customer happiness.

As a writer and analyst, he pours the heart out on a blog that is informative, detailed, and often digs deep into the heart of customer psychology. He’s written extensively on a range of topics including, marketing, AI chatbots, omnichannel messaging platforms, and many more.

Mr. Singh also has a passion for subjects that excite new-age customers, be it social media engagement, artificial intelligence, machine learning. He takes great pride in his learning-filled journey of adding value to the industry through consistent research, analysis, and sharing of customer-driven ideas.

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